Office Manager & Assistant to CEO m/f/d - (Part-time) 50 – 60 %

Organization

Established by the Financial Stability Board in June 2014, the Global Legal Entity Identifier Foundation
(GLEIF) is a not-for-profit organization created to support the implementation and use of the Legal
Entity Identifier (LEI). GLEIF manages a network of partners, the LEI issuing organizations, to provide
trusted services and open, reliable data for unique legal entity identification worldwide. GLEIF
services ensure the operational integrity of the Global LEI System and facilitate making the LEI a
broad public good available on our website. As a result, the LEI remains the industry standard best
suited to providing open and reliable data for unique legal entity identification management. Learn
more at www.gleif.org.

Position summary

The GLEIF Assistant & Office Manager will support CEO & Management from Monday-Friday in a
timely and professional manner. The Assistant & Office Manager’s main duties include scheduling
meetings, making travel arrangements and organizing daily calendars. We seek an individual with the
ambition and skill to perform in a global organization.

Key Responsibilities:

Assistance:

Assist CEO and COFO with in- and external appointments and calls independently
Manage CEO’s and COFOS´s calendar and team calendars
Manage day-to-day administrative tasks for CEO & COFO (e.g., expense reports, T&E budgeting)
Records management activities, including production, composition, copying, filing and faxing of
reports, presentations and meeting minutes
Ensure and maintain an up-to-date contact list of suppliers
Gatekeeping

Office Management:

Maintain and order office supplies including furniture and access cards according to corporate
policies
Receipt, distribution and dispatch of mail
Provide support on ad-hoc projects as designated by superior on demand
Seeing to staff needs and requests like, complaints and others
Coordinating with cleaning service, facility manager and landlord for all office related issues

Event & Travel Management:

Searching for meeting and event locations national and international
Organize and coordinate functions, such as workshops, staff events, luncheons, catering, annual
dinners and meetings
Work closely with the Communications team on event execution
Hotel arrangements, including contract negotiations for GLEIF participants (CEO, Board,
Managers)
Travel arrangements for CEO & COFO
Travel coordination for Board Members and Managers
Event management personally at the location and ensure smooth functioning
Checking on the actual bill before coordinating with GLEIF’s Finance department regarding
payment for catering and cost center
Support GLEIF’s Company Secretary in the preparation of Board Meetings

Experience and competencies for success

First Experiences in a multi-national, multi-cultural corporation is a plus
Strong office management skills with at least 2+ years of experience in similar functions
Exceptional personal skills including social competency, strong cross-functional communication
and people skills
Initiative and creativeness, flexible and able to work in a dynamic work environment
High energy and to be engaged both inside and outside of normal business hours
Excellent IT Skills and demonstrated proficiency in Microsoft Office (Word, PowerPoint, Excel,
Outlook) and a quick learner of processes and systems
Fluent spoken and written English and German


Reports into:	CEO & COFO
Management responsibility:	No
Location:	Frankfurt, Germany
Scope:	Part-time 50 – 60 %

All foreign applicants from outside the EU must have a valid work permit to work in
Germany.

What we offer

This is an opportunity to make an impact on the transparency of the financial services and other
industries in a not-for-profit, stable business that is committed to investing in the foundation, its
partner relationships and its employees. You will join a highly motivated team with the mission
to successfully implement the Global Legal Entity Identifier System. Compensation and benefits
will be of course adequate to the position.

In addition, we offer:

Multicultural organization with the office directly in the city center of Frankfurt
Open office space that facilitates & encourages collaboration; headphones allowed
Subsidized gym membership
iMac workstation with 2 displays; custom Keyboard if required
Company iPhone & Macbook

We look forward to your application. Please send your résumé alongside a letter of interest to
hr@gleif.org.